Rules & By-law
- General Stipulations
1. The name
of the Club is 香港管弦樂導師協會Hong Kong Orchestral Teachers' Circle.
2. The address
of the Club shall be 11/F, Silvercord Tower 1, 30 Canton Road,
Tsim Sha Tsui, Kowloon.
3. The Club
is formed for the social interaction of persons engaged in teaching
orchestral instruments, to provide an opportunity for orchestral
teachers to meet one another and share their experience in teaching
and to promote and enhance the professional knowledge, teaching
skills and quality of orchestral teachers through the provision
of various music activities, seminars and opportunities to perform
and to foster the development of the profession.
4. The Club
is a non profit -making organization administered by Tom Lee Music
Foundation Limited ("TLMF").
5. The TLMF
will provide the Club with a place or places of meeting and other
equipment reasonably necessary for carrying on the Club's activities
in accordance with its objects and these rules.
6. Every member
of the Club shall, subject to these rules and byelaws for the
time being in force, be entitled to use and enjoy in common with
the other members of the Club the facilities provided by the TLMF
for the use of the Club and to attend and take part in the functions
and activities arranged and organized by the TLMF for the members
of the Club on payment of the necessary fees, if any, prescribed
by the TLMF.
7. The Club
shall consist of not more than 200 permanent members and 3,000
8. Every member
of the Club shall have the right to attend general meetings of
the Club but only the permanent members shall have the right to
9. All orchestral
teachers are eligible to apply for ordinary membership if they
are Hong Kong residents, aged 18 or above and possess the following
qualification and experience:
(a) at least
3 years' experience in teaching orchestral instruments; and
of a recognised music examination Grade 8 certificate of an orchestral
instrument or equivalent.
10. The right
to elect candidates for either ordinary or permanent membership
shall be vested in the general committee of the Club absolutely
and no person shall be admitted either ordinary or permanent membership
until so elected by the general committee.
candidate for membership of the Club shall sign a form of application
for membership giving all particulars required by the Club with
an undertaking to be bound by the rules and byelaws of the Club
elected candidate for membership shall on being admitted to the
Club pay his first biannual subscription, unless waived by the
general committee of the Club.
13. When a
candidate for ordinary membership is elected and has paid his
first biannual subscription (if not waived) he shall be an ordinary
member of the Club and entitled to all the privileges of ordinary
membership and shall be deemed to have agreed to be bound by these
rules and all byelaws made in accordance therewith.
member of the Club shall pay a biannual subscription. Such subscriptions,
with the exception of the first biannual subscription of a new
member as provided by rule 12 hereof, shall be payable upon the
renewal of a membership in every 2 years.
the provisions of rule 14 above, and subject to other requirements
of the memberships and its renewal stipulated in these rules and
byelaws of the Club, if a member has made purchases at retail
branches of Tom Lee Music in Hong Kong totalling HK$5,000 (excluding
concert tickets, tuition and maintenance fees paid to Tom Lee
Music) during two years of his membership, he is entitled to a
waiver of the biannual subscription for the renewal of his membership.
16. The biannual
subscriptions shall be such respective sums as the general committee
shall from time to time determine.
ordinary member who has been admitted to the Club and remained
so for two consecutive years shall be eligible to be elected permanent
member of the Club. The general committee shall have the discretion
to admit ordinary members to be permanent members who have been
a member for less than two consecutive years.
candidate for election as a permanent member shall be proposed
by a permanent member and seconded by another.
19. A member
may resign his membership at any time by letter addressed to the
secretary of the general committee but shall be liable for his
subscription for the year during which he resigns.
20. The general
committee may expel from the Club any member whether ordinary
or permanent whose conduct is such as shall in their opinion be
injurious to the character of the Club or the interest of its
members. A member so expelled shall forfeit all the privileges
of membership and all rights against the Club and/or the TLMF,
21. If any
member subscription is in arrear for 30 days from the date such
subscription is payable under these rules, the general committee
may remove his name from the register of members and he shall
thereupon cease to be a member and forfeit all rights of membership
provided that the general committee may at any time in their discretion
restore him to membership upon payment of all arrears of subscription
- General Committee and its election
22. The Club
shall be managed by a general committee of not less than three
members but not more than ten members.
23. At any
meeting of the general committee each member of the general committee
shall have one vote, except that in case of equality of votes
the chairman thereof shall have a second or casting vote.
24. The general
committee shall be elected at the annual general meeting of the
Club in each year and no member except permanent members of the
Club shall have the right to vote in respect of the said election.
The general committee, once elected, shall remain in office until
their successors are elected at the annual general meeting next
following their election. The retiring members of the general
committee shall be eligible for re-election.
25. The general
committee shall have power to fill any vacancy that may occur
until the next annual general meeting.
anything provided herein, the following persons shall be the first
permanent members and members of the general committee of the
(a) Ms. Hilda
(b) Mr. Wong
Yuk Mui (Treasurer)
(c) Ms. Wong
Pui Ki (Secretary)
27. The general committee shall elect among themselves a Chairman,
a Secretary and a Treasurer.
- General Meetings
28. An annual
general meeting of the Club may be held once in every year for
the election of members to serve on the general committee and
for such other business as may be appointed in accordance with
the rules and byelaws of the Club.
29. An extraordinary
general meeting may be convened at any time and shall be convened
within 30 days on the requisition of the general committee or
two thirds of the permanent members of the Club for the time being.
30. At all
general meetings of the Club each permanent members shall have
31. The Secretary
of the general committee shall at least seven days before any
general meeting send to every member at his address as recorded
in the club books a notice of the meeting stating the time when
and the place where it will be held and the business to be conducted.
32. No business
other than that provided by these rules and those further matters
set out in the notice convening the meeting shall be transacted
at a general meeting.
33. The quorum
at any general meeting shall be three permanent members.
- Use of Funds
34. The funds
of the Club shall be kept by the Treasurer of the general committee
under the supervision of the general committee, which shall have
power to expend the club funds in such manner as they think fit
in accordance with these rules and the objects of the Club.
- Debts and Liabilities
35. No member
of the Club shall by reason of his membership be under any financial
liability except for the payment of his biannual subscriptions.
36. The debts
and liabilities of the Club to persons other than members shall
be determined in accordance with the laws applying to a non profit-making
37. If the
Club shall be dissolved, whether voluntarily or otherwise, all
property supplied by the TLMF for the use of the Club shall be
reverted to the TLMF. No Club members shall take any share of
the profits nor any share of the assets upon dissolution.
38. In case
the Club should dissolve, it shall be approved by a general meeting
of the Club and assented to by over half of all the permanent
members for the time being of the Club.
Amendment to these Rules and By-Laws
39. The general
committee may from time to time make, vary, add and revoke byelaws
of the Club for the regulation of the internal affairs of the
Club and the conduct of the members.
rules and any of them may from time to time be revoked, altered
or added to by a resolution passed at a general meeting of the
Club by a two-third majority of the permanent members present
at the meeting.
what is contained in rule 40 hereof, any amendment to these Rules
shall be approved by the Registrar of Societies before it comes
42. In the interpretation of these rules and byelaws:-
"Club" means Hong Kong Orchestral Teachers' Circle;
"TLMF" means Tom Lee Music Foundation Limited;
"the general committee" means the general committee
of the Club.
1. The annual
general meeting of the Club may be held in every year at a place
determined by the general committee on a day to be appointed by
the general committee for the purpose of election of members to
serve on the general committee.
2. Seven days'
notice of the meeting shall be given to every member of the Club
specifying the business to be transacted.
general meetings may be called at any time by the general committee
by giving seven days' notice to each member. No business other
than that specified in the notice shall be transacted at an extraordinary
of motion for the annual general meeting must be received by the
Secretary of the general committee before the scheduled date of
the annual general meeting. Any notice of motion must be communicated
to members along with the notice convening the meeting and any
amendment to any such notice of motion must be in the hands of
the Secretary not less than twenty-one days before the date fixed
for the meeting.
5. No business
other than the election of members to serve on the general committee
shall be transacted at any general meeting unless at least five
permanent members are present.
6. At all
general meetings of the Club, each permanent member shall have
one vote. Voting at general meetings shall (except at contested
elections of members to serve on the general committee) be by
show of hands or otherwise as the Chairman may direct.
7. At all
general meetings the Chairman of the general committee or his
deputy shall preside.
8. The Secretary
of the general committee shall record in a minute book the proceedings
of general meetings.
9. The Chairman's
decision as to the result of the voting on any question shall
be final and an entry in the minute book signed by the Chairman
of the meeting within fourteen days of the holding of the meeting
shall be conclusive of the terms of any resolution and of its
having been passed.
OF GENERAL COMMITTEE
10. At the
first annual general meeting of the Club three members shall be
elected to serve on the general committee, who shall hold office
until the next annual general meeting. Retiring members of the
general committee are eligible for re-election.
11. If a casual
vacancy occurs by the death or resignation of a member of the
general committee, the vacancy shall be filled by another member
elected by the general committee and the member so elected shall
remain in office until the next annual general meeting.
for election to the general committee must be proposed by a permanent
member of the Club and seconded by another.
13. If the
number of candidates duly proposed and seconded exceeds the number
to be elected, voting shall be by secret voting paper or ballot.
OF GENERAL COMMITTEE
of the general committee shall be presided by the Chairman. If
the Chairman is absent from a meeting, those members of the general
committee present shall elect among themselves a temporary Chairman
to preside over the meeting.
of the general committee shall be called by the Secretary at least
two times a year. Additional meetings may be called by the Secretary
and shall be called by him if requested by the Chairman or any
two members of the general committee.
16. All members
of the general committee shall be summoned to meetings by four
days' notice in writing unless otherwise agreed to by all members
of the general committee.
members shall be a quorum.
member of the general committee shall have one vote on every question
and in case of equality the Chairman or other member presiding
at the meeting shall have a second or casting vote.
19. The Secretary
shall keep minutes of the proceedings of each meeting, which shall
be read and confirmed at the next meeting.
20. The general
committee may appoint sub-committees and depute to them any of
its powers, except those relating to the election and expulsion
of members. Only members of the Club are qualified for membership
of any such sub-committee.