規則及規章 Rules & By-law

Chapter 1 - General Stipulations

1. The name of the Club is 香港管弦樂導師協會Hong Kong Orchestral Teachers' Circle.

2. The address of the Club shall be 11/F, Silvercord Tower 1, 30 Canton Road, Tsim Sha Tsui, Kowloon.

3. The Club is formed for the social interaction of persons engaged in teaching orchestral instruments, to provide an opportunity for orchestral teachers to meet one another and share their experience in teaching and to promote and enhance the professional knowledge, teaching skills and quality of orchestral teachers through the provision of various music activities, seminars and opportunities to perform and to foster the development of the profession.

4. The Club is a non profit -making organization administered by Tom Lee Music Foundation Limited ("TLMF").

5. The TLMF will provide the Club with a place or places of meeting and other equipment reasonably necessary for carrying on the Club's activities in accordance with its objects and these rules.

Chapter 2 - Membership

6. Every member of the Club shall, subject to these rules and byelaws for the time being in force, be entitled to use and enjoy in common with the other members of the Club the facilities provided by the TLMF for the use of the Club and to attend and take part in the functions and activities arranged and organized by the TLMF for the members of the Club on payment of the necessary fees, if any, prescribed by the TLMF.

7. The Club shall consist of not more than 200 permanent members and 3,000 ordinary members.

8. Every member of the Club shall have the right to attend general meetings of the Club but only the permanent members shall have the right to vote thereat.

9. All orchestral teachers are eligible to apply for ordinary membership if they are Hong Kong residents, aged 18 or above and possess the following qualification and experience:

(a) at least 3 years' experience in teaching orchestral instruments; and

(b) holder of a recognised music examination Grade 8 certificate of an orchestral instrument or equivalent.

10. The right to elect candidates for either ordinary or permanent membership shall be vested in the general committee of the Club absolutely and no person shall be admitted either ordinary or permanent membership until so elected by the general committee.

11. Every candidate for membership of the Club shall sign a form of application for membership giving all particulars required by the Club with an undertaking to be bound by the rules and byelaws of the Club if elected.

12. Every elected candidate for membership shall on being admitted to the Club pay his first biannual subscription, unless waived by the general committee of the Club.

13. When a candidate for ordinary membership is elected and has paid his first biannual subscription (if not waived) he shall be an ordinary member of the Club and entitled to all the privileges of ordinary membership and shall be deemed to have agreed to be bound by these rules and all byelaws made in accordance therewith.

14. Every member of the Club shall pay a biannual subscription. Such subscriptions, with the exception of the first biannual subscription of a new member as provided by rule 12 hereof, shall be payable upon the renewal of a membership in every 2 years.

15. Notwithstanding the provisions of rule 14 above, and subject to other requirements of the memberships and its renewal stipulated in these rules and byelaws of the Club, if a member has made purchases at retail branches of Tom Lee Music in Hong Kong totalling HK$5,000 (excluding concert tickets, tuition and maintenance fees paid to Tom Lee Music) during two years of his membership, he is entitled to a waiver of the biannual subscription for the renewal of his membership.

16. The biannual subscriptions shall be such respective sums as the general committee shall from time to time determine.

17. Every ordinary member who has been admitted to the Club and remained so for two consecutive years shall be eligible to be elected permanent member of the Club. The general committee shall have the discretion to admit ordinary members to be permanent members who have been a member for less than two consecutive years.

18. Every candidate for election as a permanent member shall be proposed by a permanent member and seconded by another.

19. A member may resign his membership at any time by letter addressed to the secretary of the general committee but shall be liable for his subscription for the year during which he resigns.

20. The general committee may expel from the Club any member whether ordinary or permanent whose conduct is such as shall in their opinion be injurious to the character of the Club or the interest of its members. A member so expelled shall forfeit all the privileges of membership and all rights against the Club and/or the TLMF, if any.

21. If any member subscription is in arrear for 30 days from the date such subscription is payable under these rules, the general committee may remove his name from the register of members and he shall thereupon cease to be a member and forfeit all rights of membership provided that the general committee may at any time in their discretion restore him to membership upon payment of all arrears of subscription then due.

Chapter 3 - General Committee and its election

22. The Club shall be managed by a general committee of not less than three members but not more than ten members.

23. At any meeting of the general committee each member of the general committee shall have one vote, except that in case of equality of votes the chairman thereof shall have a second or casting vote.

24. The general committee shall be elected at the annual general meeting of the Club in each year and no member except permanent members of the Club shall have the right to vote in respect of the said election. The general committee, once elected, shall remain in office until their successors are elected at the annual general meeting next following their election. The retiring members of the general committee shall be eligible for re-election.

25. The general committee shall have power to fill any vacancy that may occur until the next annual general meeting.

26. Notwithstanding anything provided herein, the following persons shall be the first permanent members and members of the general committee of the Club:-

(a) Ms. Hilda Ho (Chairman)

(b) Mr. Wong Yuk Mui (Treasurer)

27. The general committee shall elect among themselves a Chairman, a Secretary and a Treasurer.

Chapter 4 - General Meetings

28. An annual general meeting of the Club may be held once in every year for the election of members to serve on the general committee and for such other business as may be appointed in accordance with the rules and byelaws of the Club.

29. An extraordinary general meeting may be convened at any time and shall be convened within 30 days on the requisition of the general committee or two thirds of the permanent members of the Club for the time being.

30. At all general meetings of the Club each permanent members shall have one vote.

31. The Secretary of the general committee shall at least seven days before any general meeting send to every member at his address as recorded in the club books a notice of the meeting stating the time when and the place where it will be held and the business to be conducted.

32. No business other than that provided by these rules and those further matters set out in the notice convening the meeting shall be transacted at a general meeting.

33. The quorum at any general meeting shall be three permanent members.

Chapter 5 - Use of Funds

34. The funds of the Club shall be kept by the Treasurer of the general committee under the supervision of the general committee, which shall have power to expend the club funds in such manner as they think fit in accordance with these rules and the objects of the Club.

Chapter 6 - Debts and Liabilities

35. No member of the Club shall by reason of his membership be under any financial liability except for the payment of his biannual subscriptions.

36. The debts and liabilities of the Club to persons other than members shall be determined in accordance with the laws applying to a non profit-making organization.

Chapter 7 - Dissolution

37. If the Club shall be dissolved, whether voluntarily or otherwise, all property supplied by the TLMF for the use of the Club shall be reverted to the TLMF. No Club members shall take any share of the profits nor any share of the assets upon dissolution.

38. In case the Club should dissolve, it shall be approved by a general meeting of the Club and assented to by over half of all the permanent members for the time being of the Club.

Chapter 8- Amendment to these Rules and By-Laws

39. The general committee may from time to time make, vary, add and revoke byelaws of the Club for the regulation of the internal affairs of the Club and the conduct of the members.

40. These rules and any of them may from time to time be revoked, altered or added to by a resolution passed at a general meeting of the Club by a two-third majority of the permanent members present at the meeting.

41. Notwithstanding what is contained in rule 40 hereof, any amendment to these Rules shall be approved by the Registrar of Societies before it comes into effect.

Chapter 9- Miscellaneous

42. In the interpretation of these rules and byelaws:-
"Club" means Hong Kong Orchestral Teachers' Circle;
"TLMF" means Tom Lee Music Foundation Limited;
"the general committee" means the general committee of the Club.

BYELAWS

I. GENERAL MEETINGS

1. The annual general meeting of the Club may be held in every year at a place determined by the general committee on a day to be appointed by the general committee for the purpose of election of members to serve on the general committee.

2. Seven days' notice of the meeting shall be given to every member of the Club specifying the business to be transacted.

3. Extraordinary general meetings may be called at any time by the general committee by giving seven days' notice to each member. No business other than that specified in the notice shall be transacted at an extraordinary general meeting.

4. Notices of motion for the annual general meeting must be received by the Secretary of the general committee before the scheduled date of the annual general meeting. Any notice of motion must be communicated to members along with the notice convening the meeting and any amendment to any such notice of motion must be in the hands of the Secretary not less than twenty-one days before the date fixed for the meeting.

5. No business other than the election of members to serve on the general committee shall be transacted at any general meeting unless at least five permanent members are present.

6. At all general meetings of the Club, each permanent member shall have one vote. Voting at general meetings shall (except at contested elections of members to serve on the general committee) be by show of hands or otherwise as the Chairman may direct.

7. At all general meetings the Chairman of the general committee or his deputy shall preside.

8. The Secretary of the general committee shall record in a minute book the proceedings of general meetings.

9. The Chairman's decision as to the result of the voting on any question shall be final and an entry in the minute book signed by the Chairman of the meeting within fourteen days of the holding of the meeting shall be conclusive of the terms of any resolution and of its having been passed.

II. ELECTION OF GENERAL COMMITTEE

10. At the first annual general meeting of the Club three members shall be elected to serve on the general committee, who shall hold office until the next annual general meeting. Retiring members of the general committee are eligible for re-election.

11. If a casual vacancy occurs by the death or resignation of a member of the general committee, the vacancy shall be filled by another member elected by the general committee and the member so elected shall remain in office until the next annual general meeting.

12. Candidates for election to the general committee must be proposed by a permanent member of the Club and seconded by another.

13. If the number of candidates duly proposed and seconded exceeds the number to be elected, voting shall be by secret voting paper or ballot.

III. PROCEEDINGS OF GENERAL COMMITTEE

14. Meetings of the general committee shall be presided by the Chairman. If the Chairman is absent from a meeting, those members of the general committee present shall elect among themselves a temporary Chairman to preside over the meeting.

15. Meeting of the general committee shall be called by the Secretary at least two times a year. Additional meetings may be called by the Secretary and shall be called by him if requested by the Chairman or any two members of the general committee.

16. All members of the general committee shall be summoned to meetings by four days' notice in writing unless otherwise agreed to by all members of the general committee.

17. Three members shall be a quorum.

18. Every member of the general committee shall have one vote on every question and in case of equality the Chairman or other member presiding at the meeting shall have a second or casting vote.

19. The Secretary shall keep minutes of the proceedings of each meeting, which shall be read and confirmed at the next meeting.

20. The general committee may appoint sub-committees and depute to them any of its powers, except those relating to the election and expulsion of members. Only members of the Club are qualified for membership of any such sub-committee.